Bookkeeper & Payroll Specialist - Freelance, Remote

The Impact you’ll make

• Perform daily/weekly bank and credit card reconciliations
• Post journal entries and maintain accurate general ledger records
• Monitor accounts receivable aging and support month-end close

• Run payroll cycles, initiate payments to the bank, and email pay stubs
• Remit payroll deductions and prepare/file WSIB online
• Prepare and issue T4s for employees

• Access a dedicated inbox to retrieve two invoices per customer (400 invoices total for 200 customers)
• Attach invoices to the correct customer in Zoho Books, verify line items/amounts, and send invoices
• Complete the full monthly billing run accurately within a single billing day

• Send professional, concise follow-up emails to clients with outstanding balances
• Maintain AR notes and escalate issues or discrepancies to the CEO when needed
• Reconcile payments received and keep customer accounts current

• Manage recurring weekly/monthly checklists and timelines with minimal supervision
• Prepare brief weekly summaries on invoicing status, AR, and reconciliations
• Identify minor process improvements to increase speed and accuracy

Skills, Knowledge and Expertise

• 1+ year hands-on bookkeeping and payroll experience
• Proven proficiency with Zoho Books and Zoho Payroll
• Experience handling high-volume, manual invoicing and AR follow-ups
• Excellent written English for professional, client-facing emails

• Technical: Zoho Books, Zoho Payroll, bank/credit card reconciliations, journal entries, AR management, invoice validation, basic Excel/Google Sheets
• Soft skills: Exceptional attention to detail, clear and confident written communication, reliability, ownership, ability to focus on repetitive tasks without losing accuracy, discretion with sensitive payroll data, and comfort working directly with a CEO

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You take pride in accurate, on-time financial work and enjoy running well-defined recurring processes
• You’re proactive, organized, and can independently manage weekly/monthly calendars without close supervision
• You communicate clearly, follow through on commitments, and are comfortable sending professional AR follow-up emails
• You thrive in a fast-paced, remote setting and can align to Eastern Time work hours

Benefits