Secretary

Job Responsibilities :

• Manage company documents, filing, archiving, and confidential records, including legal documents, contracts, assets, and corporate files.

• Manage executive schedules, appointments, meetings, business trips, flight and hotel bookings, visas, and travel insurance.

• Coordinate company meetings, including monthly, quarterly, BSC, and SWOT meetings, as well as preparing meeting materials, minutes, follow-ups, and documentation.

• Support foreign employee administration, including IMTA, KITAS/KITAP, MERP, KTP, SIM, and other related documentation.

• Handle company correspondence and administrative matters, including memos, outgoing letters, document translation, corporate gifts, business cards, calendars, diaries, and other office requirements.

• Provide clerical and administrative support to HCGA, including recruitment, interview and psychological test scheduling, onboarding, employee exit processes, MCU, attendance, employee benefits, BPJS, insurance, and claims administration.

• Support employee administrative needs, including company policy communication, operational vehicles, office inventory, parking, stationery, pantry supplies, and office facilities.

• Coordinate with Internal and external parties to support company administrative and operational activities.

• Provide the necessary data to the sales team in accordance with company regulations.

• Monitor and process invoices, expenses, business travel costs, and supporting documents.

• Support corporate and legal administration, including coordination with notaries, shareholders, and relevant parties.

• Support General Affair activities, including office supplies, guest accommodation, transportation, housekeeping, facilities, and company assets.

• Maintain the confidentiality, accuracy, and proper handling of company information and documents.

Requirements :

• Candidate must possess at a least Bachelor Degree.

• Excellent Grooming with a neat and professional presentation.

• Excellent communication skills with a friendly and service-oriented personality.

• At least 3 years of experience as a secretary.

• Proficient in Microsoft Office applications (Word, Excel, Outlook).

• Strong organizational and time-management skills.

• Detail-oriented, responsible, and able to work independently as well as in a team.

• Ability to work under pressure and manage multiple tasks simultaneously.

• Fluent in English and proficient in literacy (Mandatory).

• Good Personality and Good team work.

• Full-Time positions(s) available.

• Location : Jakarta

Subject: Secretary

HUMAN RESOURCE DEPARTMENT
PT DOVER CHEMICAL
Jl. Raya Merak km.117 Ds.Gerem Kec. Grogol Merak - Cilegon 42438

Blugreen Boutique Office Lt 03 BG 03 & BC 03 Jl. Lingkar luar Barat Kav. 88 Puri Kembangan Jakarta 11610 (Head Office)

Website : www.dovechem.co.id

" Only short-listed candidates will be invited via e-mail/phone for Test and Interview “